Yacht & sailing clubs
Yacht club management software that knows what a sail number is
A yacht or sailing club has members with boats, licences that expire, a season instead of a calendar year, regattas instead of conferences and a board that is often at sea. SupaGuild started here.
SOL · 01 · 01
What usually goes wrong
- 01
The member list is a spreadsheet; the boat list is another one; neither agrees with the berth list.
- 02
Skipper and safety-boat certificates expire without anyone noticing until the race officer asks.
- 03
Regatta entries arrive by email and the race office prints the list on Friday night.
- 04
Dues renew in spring but the software thinks in calendar years.
- 05
The AGM runs on paper proxies, and the quorum is a guess.
SOL · 01 · 02
The modules that matter here
AMS · 01
Membership CRM
Tiers for ordinary, family, junior and honorary members, custom fields for boat class, sail number and berth, qualifications with expiry alerts.
AMS · 03
Dues & payments
Season-based renewal rules, reminders, card and SEPA payment into the club’s own Stripe account, receipts.
AMS · 06
Events & QR check-in
Regattas with divisions, entries with crew lists, member and guest prices, and a QR check-in that works offline on the dock.
AMS · 07
Meetings & voting
The AGM with notices, proxies, a frozen quorum, secret ballots for elections and numbered resolutions.
AMS · 09
Sponsors & partners
Sail lofts, chandlers and insurers as sponsors with benefits tracked to delivery and banners on the portal.
AMS · 04
Member portal
Members upload licence renewals, pay dues and register for the regatta from the phone, in the club’s colours.
SOL · 01 · 03
A season with SupaGuild
- Winter
Import last season’s list with its renewal history. Set the tiers and the spring renewal rule. Invite the board, then the fleet captains, then everyone.
- Spring
Renewal invoices go out on schedule; reminders chase the slow ones. Members renew licences in the portal. The regatta calendar is published and embedded in the club site.
- Summer
Race office checks in sailors by QR on a tablet with no signal. Guest tickets for the dinner sell at the public price, member tickets at the member price, automatically.
- Autumn
The AGM notice goes out from the register as of the sending date. Proxies are validated, the quorum is frozen at opening, elections run as secret ballots, resolutions get a number.
Questions
Yacht & sailing clubs
01Can we track boats and berths?
Boats are tracked today through custom member fields such as boat class, sail number and berth, with the qualifications register for certificates. Berths as objects with their own billing are on the roadmap, not shipped yet.
02Does the check-in work on the pontoon without signal?
Yes. The check-in app caches the attendee list, scans offline and syncs when the connection returns. Two devices can scan at once without double counting.
03Can junior members have a parent as the contact?
Yes. A family tier links the household to one membership and one invoice; each person keeps their own profile and portal login where appropriate.
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