Treasurer
For the treasurer: dues that reconcile themselves
The treasurer wants three things: invoices that go out on time, payments that match them without a spreadsheet, and an export the accountant accepts. Online payment into the association’s own account is the fourth.
SOL · 10 · 01
What usually goes wrong
- 01
The bank export has 300 transfers with references like “dues Rossi” and “membership?”.
- 02
Reminders are sent by hand, late, and to people who already paid.
- 03
A refund takes three emails and a note in the accounts.
SOL · 10 · 02
The modules that matter here
AMS · 03
Dues & payments
Invoices per tier and renewal rule, reminders before and after, payment references on transfers, receipts, refunds and credit notes.
AMS · 08
Campaigns & reports
The accounting export by period; the board report with renewals and lapses.
AMS · 09
Sponsors & partners
Sponsor invoices through the same billing.
AMS · 06
Events & QR check-in
Ticket revenue in the same ledger as dues.
SOL · 10 · 03
A season with SupaGuild
- Renewal day
Invoices go out automatically with a reference; card and SEPA payments land in the association’s Stripe account and mark the invoice paid.
- Two weeks later
Reminders chase only the unpaid; transfers are matched by reference and marked paid in one click.
- Quarter end
The accounting export lists invoices, payments and refunds by period and tier for the accountant.
Questions
Treasurer
01Who holds the money?
The association, in its own Stripe account. SupaGuild never holds funds and takes no share.
02Can we offer instalments?
Instalment plans are not shipped; a tier can carry a lower fee with a shorter period if your statute allows it.
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